Your Guide to the Ultimate Forest Wedding

Planning a wedding can feel overwhelming. But with a well-organized Master Wedding Plan, you can turn your vision into reality all while getting a good understanding of what it is you’d like to see. Here’s a list of things that should be on your Master Wedding Plan:

1. Visual Inspiration

This will be an image; well, a serious of images. Begin by creating a visual inspiration board that captures the essence of your wedding day. Gather ideas for:

• Flowers: Decide on the types and colors that reflect your style.
• Lighting: Think about the mood you want to set, whether it’s romantic, whimsical, or bold.
• Food & Drink: Choose the style of service and any signature items that will make your menu unique.
• Table Settings: Consider everything from linens and centerpieces to dinnerware and glassware.

Create Your Visual Inspo Board: Free Canva Template

2. Key Contacts: Your Dream Team

Compile a list of essential contacts who will make your day run smoothly:

• Day of Coordinator: The person who will oversee everything on the day.
• Head Server & Bartender: Key staff who manage food and drink service.
• Wine Server, DJ, MC: Ensure they are clear on their roles.
• Lighting & Electric, Flowers: Keep these vendors in the loop on your vision.
• Property Owner: Stay in touch about logistics and access to the venue.

3. Wedding Details: The Essentials

Keep the core details of your wedding handy:

• Reception Date
• Important Times
• Location (Include GPS Coordinates)

4. Map It Out

Create a map and doodle your ideas for the layout of your reception. This will help your team know where things are without having to ask!

Include:

• Food stations
• Bar locations
• Bathrooms

5. Flower Locations: Where Beauty Blooms

Decide where flowers will be placed:

• Tabletops
• Bar
• Arch Ways
• Dance Floor
• Bathrooms
• Bouquets

6. Timeline of the Day

Plan a timeline not just for the wedding day, but for the days leading up to and following the event. Include:

• Hair and makeup schedule
• Shopping trips
• Rehearsals
• Post-wedding brunch or activities

7. Table Settings: Details Matter

Outline what will be on each table:

• Linens, centerpieces, and candles
• Dinnerware and glassware
• Place cards and menu cards

8. Food Breakdowns

Work with your caterer to create a detailed breakdown of the food service:

• Appetizers, main course, dessert
• Special dietary options
• Serving times

9. Guests & Seating Chart

Create a seating chart that reflects your guest list and venue layout – OR, like I did, let people seat themselves. Check out this post to figure out if you should…or shouldn’t have a seating chart.

• Ensure guests are seated comfortably and strategically
• Consider relationships and dynamics when placing people

10. Hotel Discounts

Arrange hotel discounts for out-of-town guests and include the information in your invitations and on your wedding website.

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With this comprehensive Master Wedding Plan, you’ll have everything you need to ensure your wedding day goes off without a hitch. Taking the time to plan and organize will allow you to enjoy every moment of your celebration, knowing that every detail is in place. Ready to get started? Let’s make your dream wedding a reality!

Download Your Free Wedding Master Plan Template!

Planning a wedding can be daunting, but with a well-organized Master Wedding Plan, you can bring your dream celebration to life stress-free. Make use of our comprehensive Google Sheets template to streamline your wedding preparations and ensure nothing is overlooked.

Download Now

Take the first step towards a seamless and unforgettable wedding day!